OCP Workshop 08/15/2012

Lingering issues:

• Monday switch – and when to make it
• Lingering concern about folks who can’t make the Wednesday meetings but who would like to be a part of workshops
• What constitutes a quorum
• Set minimum time limit on reintroducing a topic that does not pass
• Sobriety at meetings required
• To vote
• To discuss
• Should the style of the workshops be examined, reimagined, and or varied in order to make them accessible to as many personality and learning types as possible
• Mike:  would like to focus on quorum and outside participants – the Thursday crowd, is there anyone (ron or exec. Director) required to be at a meeting for it to happen
• What constitutes a quorum
• Other questions might be:  when does someone get removed from membership
• Heather:  at least 8 people from the voting group here to vote
• Kelly:  it seems like it depends on the meeting topic as far as how many need to be here
• Kris:  maybe 80% need to be here
• Mike:  seems like about 12 people are using here – maybe 6 people who are eligible voters – about 2/3^rd of eligible voters
• Teig:  likes the number six
• Ron:  likes the idea of 51% of the total registered voters
• Jonathan:  likes to see a total number like 8 for now – later we could move to something else
• Mike:  likes the idea of a total number for right now as people may come and go
• Heather:  likes 51%
• Kris:  also likes the 51%
• Ron:  what if someone goes to jail for 3 months and comes back – then we don’t really have to answer the question of when does someone get off the list – so if we have a set number of voting members present, it doesn’t matter for now when people come off the list
• Mark:  likes % of eligible voters
• Mike:  Thursday night quorum issues might arise
• Ron:  this decision might just be a sort of temporary decision and maybe we can make changes for quorum as need be
• Heather:  what about those who come to these three meetings just to get some hidden agenda passed
• Kris:  there are probably enough people here that people would see that hidden agenda and it also takes 80% to pass something
• Jonathan:  could get behind any idea knowing that we will probably have to change this quorum
• Mike:  would like to see us pick a number – proposes we would like to see us have 7 people in order to have a quorum;
• Teig:  Seconds the motion
• Ron:  feels like six seems a little small, maybe this would encourage others to come to the meeting;  if it is less, you keep discussing
• Jonathan:  likes the idea of 51%
• Kris:  likes 51% also
• Mike:  we might not have to change the number for a while if we just set the number
• Ron:  likes the idea of a set number as we currently don’t know how big the voting member list might get and how people might come off that list
• Vote:  10-yes, 0-no
• Teig:  would like to see members names recorded on votes
• Mark:  when someone is running for some big election that seems important
• Thursday Night – people can’t be here
• Some people can’t be here for the current time during the daytime;  the same issue applies to people who couldn’t be here during an evening meeting
• An idea was that we could hold all votes to a Thursday night
• Mike:  wonders about the idea of putting things online
• Kahleel:  wonders about getting an Arabic translation – mike suggests that google translator could provide an Arabic translation
• Ron:  we will never be able to find a time that pleases everyone – lets leave the way it is – Thursday night is a possibility for some, and minutes are on the blog
• Mike:  as a voting member, Thursday would be the same as Tuesday
• Ron:  would like to see some sort of synopsis to be kind to the Thursday group so they can catch up
• Heather:  everybody comes to these meetings but some people are getting paid – could the meetings be moved to Saturday when everyone can be here;  this would be more fair to everyone;  we could Thursday only people be involved in more of the votes this way;  this idea means that we would have a meeting every week and it would be on Saturday
• Mike:  we could save this topic as we move into the topic of moving the Wednesday meeting to Monday
• Kris:  feels like Philip needs to be here for the final discussion on when to move the meeting;  feels like people should care enough to come whether or not there is pay connected
• Ron:  proposes that the rules that we have established for quorum, eligibility for voting, etc carry across ALL meetings no matter when they might be;
• Mark:  seconds this proposal
• Votes:  8-yes, 0-no

Other ideas:  how to get things on the agenda, when does someone get removed from membership, rules on reintroducing a topic