Ron: New Member Orientation is left on our list of deliverables –
Philip: would a new member even need an orientation after doing a trial period
Ron: maybe people would need to spend time with each of the teams during orientation; maybe this is really like a one time session – history of ocp, orientation about all the teams; recently I did this premarital counseling thing and then went to an official training; maybe we should give people time to come to some meetings, etc and then offer orientation
Ron: maybe just one orientation where anyone could come – volunteers, people wanting to become members, people who are just new to OCP; maybe we would want them to be more professional ; maybe we could do these orientations outside of the footprint since we aren’t open that much and we would want these pretty regularly
Philip: my mind went in the direction of a regular orientation that would cover a lot; trying to create a manual for ocp
Mary: it is good to know about membership and volunteering; how do the new people know who is a leader, who has a membership; what about an id for people so new people know who to talk to
Ron: interesting question – a little more serious – we have talked about name tags – you would either be member, volunteer, visitor, or staff – what we don’t like about this (or trying to preserve) is that anyone is welcome and that people feel welcome – even if they don’t think what we think; regardless of where they are coming from, a person would be welcome; another idea has been to have pictures on the wall of staff, board members, and maybe OCP community members – this might be better than name tags; if the member is upholding the rules, etc of ocp, a person should be able to trust that person a little more, depend on that person a little more;
Michelle: regarding name tags, I have been here since the beginning, but I don’t want to be labeled as an old-timer; don’t feel like the name tags are a part of what we are trying to convey to people – maybe too much like a hierarchy; we don’t want the staff to lord power, and we want to make sure that volunteers feel like they are a part; always loved that we have always felt equal at OCP; would worry that someone might feel like they cant do something because they aren’t a member; like the idea of pictures on the wall; anytime you talk with someone who has been around and don’t know the answer to question, I point people to the right person; name tags make me think that I am working for money;
Ron: seems like there is a feeling to consolidate this “orientation” with our volunteer orientation; it would be good to really look at the content of the orientation with the manual, historical, philosophical, the order it would be done; what would be take away (a notebook, rules, etc); maybe the volunteers would be split up from new member orientation;
Philip: on our staff agenda is to review the manual that Philip has been working on; it would be fun to have it go out to the members; took a lot out of The Haven’s manual and made changes to make it work for OCP;
Ron: wondering if we can get out of this topic realively easily – maybe we just say that a person will attend an orientation before becoming a member; we could actually have someone attend a volunteer orientation now before making additions and changes;
Philip: can we add the orientation as a requirement to the trial period; move to include new member orientation in the trial period definition; seconded by Michelle; 9 in favor, 0 opposed
Ron: looking at what’s left at the bottom: community center purposes, framework for community to govern itself, set of rules and regulations, hours/access proposal, plan for programming/entertainment, funding; regarding community center purposes – do we need to have some purposes that apply directly to the community center outside of our organization-wide purposes; framework for community to organize itself – this seems like it might be the membership itself – does the membership have the power/ability to govern itself or the community center; set of rules/regulations – we have done some strong work on the rules listed on our page; how do we make rules; what are the limitations of decisions; hours and access proposal – this came out of some frustration about the current hours and a need for more access to shelter – the idea was that this might become a proposal to the OCP board – how more hours might be achieved – the board could still say no;
Philip: we are coming up on two years since the September close – feeling the move towards some type of hours expansion – seems like we are about there; would love for the members and the staff to figure out how some additional hours might work; it would be fun to works towards that – knowing that it needs to be sane and healthy; matt’s had some ideas about this for a while;
Ron: hearing this makes me feel antsy to get the membership started – if we are going to be member-run, lets let the membership set this up and then the new decision is held accountable to the membership – accountability seems like it is going to be a big issue; my opinion might be to dissolve the workshop and begin the membership at some point;
Mark: now that we have some free time, how are we going to officially start the membership – we need to figure this out;
Ron: this topic might fall under community governance; plan for programming and entertainment – this seems like team that we have already created could deal with this once we start the membership; funding was maybe something mike farrand added on – it is related to enterprises; also it is related to hours and access; not sure we have the muscle to deal with some of these issues right now;
Matt: seems like funding should be left to the staff unless someone has an idea – we should put it aside for now
Michelle: wondering where to sign up for membership; could we get behind the idea of funding, hours/access, programming, and rules and regulations all coming off our list; then maybe we have community center purposes – not sold on having to discuss this topic; maybe we can focus on framework for governance and how to start the membership; who is going to chair a membership meeting, talk about the relationship of workshop to membership, agendas – how people can get things on an agenda
Matt: like the idea of talking about Mark’s topic – who will be in the initial group; like the idea talking about hours – maybe the first week of October, we could be open on a Friday; maybe this will be a discussion, but would like not to push this talk off to far;
Ron: it’s June – we have been working on this for a year – seems like the time to talk about ending the workshop and starting the membership; seems like we could have things up and running by October and that wouldn’t really be too far away;
Jonathan: maybe we need to discuss who might want to be involved in a discussion about who will be in the initial membership
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